 | The Rossmoor Bocce Club |
BYLAWS - ROSSMOOR BOCCE CLUB
Approved by the Board Oct. 21st, 2024
ARTICLE I – NAME AND PURPOSE
Section 1. The name of the organization shall be the Rossmoor Bocce Club
Section 2. The purpose of the Club shall be to promote the game of bocce, operate the bocce court facilities at Rossmoor and to foster good sportsmanship and fellowship among the Club members.
ARTICLE II – MEMBERSHIP
Section 1. Membership shall be open to all Rossmoor residents who pay the annual dues and who have been assigned on a team at least once during their membership. A member is allowed to play one season but may play all three seasons.
ARTICLE III - DUES
Section 1. Membership dues shall be determined at the annual General Meeting and shall cover the following calendar year. Dues shall be payable by January 1st. All dues paid after Oct 1 shall cover the balance of the current year as well as the following calendar year.
ARTICLE IV – MEETINGS
Section 1. The Club shall operate on a calendar year basis.
Section 2. There shall be one general membership meeting each year held in November. Additional General membership meetings may be called as needed with advanced notification to the membership. The Fall General Meeting will include the election of officers and must be publicized 30 days prior to the election.
Section 3. All issues brought to a vote other than the election of officers shall be decided based on a majority vote of the members present.
Section 4. The Board of Directors shall meet at least six times a year with additional Board Meetings scheduled as needed.
Section 5. A quorum is required at a General Meeting for the election of officers. A quorum for a General Meeting is 20% of the Club Membership. A quorum for a Board Meeting is a majority of the elected board members.
ARTICLE V – BOARD OF DIRECTORS
Section 1. The business and affairs of the Club shall be conducted, and its property controlled by the Board of Directors. The Board shall also formulate the rules and procedures for the Club.
Section 2. The Board of Directors shall consist of five elected officers. Appointed committee chairs will be encouraged to attend and participate in Board Meetings.
Only the elected directors, however, will have a vote. The five officers shall be the President, Vice President/Social Director, Secretary, Director of Competition, and Treasurer, who will be elected at the Annual Meeting for a term of one year, commencing January 1.
Section 3. An individual shall not hold a position charged with the spending or collection of Club funds for more than two consecutive years.
Section 4. The Treasurer shall (a) deposit checks and pay the expenses of the Club. (b) make financial reports at all general meetings and all board meetings, (c) make arrangements at the bank for checks to be signed by either the Treasurer or President.
Section 5. The Director of Competition shall work with the team captains to finalize rosters and provide names of the team players. In addition, the Director of Competition will recruit new captains when there are vacancies, and creates the weekly schedule for the season.
The holder of the position also supervises the calculation and posting of the scores.
Section 6. The Bocce website is to keep track of membership contact information, membership dues, membership event payments, and to publicize club information.
ARTICLE VI – NOMINATIONS AND ELECTIONS
Section 1. By September 1 of each year the president shall appoint a nominating committee of at least three members to present a slate of officers at the Annual Meeting for one-year terms. Additional nominations may be made from the floor providing consent of the nominee had been obtained prior to the meeting and their nominee is present.
Section 2. The slate shall be publicized at least one month prior to the Annual Meeting.
Section 3. Voting shall be done by members present at the Annual Meeting with results determined by a majority of those present provided those present constitute a quorum of the membership.
Section 4. Terms of all offices shall be January 1 to December 31.
ARTICLE VII – RULES OF ORDER
Section 1. Roberts Rules of Order, Revised, shall govern this Club in all cases to which they are applicable.
ARTICLE VIII – AMENDMENTS
Section 1. Amendments to the Bylaws shall be presented by the Board to the general membership with a 30-day advance notice being given to the membership. Approval shall be by an affirmative vote of the majority of those members present at the meeting. Operating Policies may be amended by the board by majority vote at any time.
The Rules, Policies and Procedures of the Golden Rain Foundation of Walnut Creek, including the GRF Guest Policy, are hereby incorporated by reference into the rules for membership in this Organization, and compliance therewith is expressly made a requirement for membership.